Background for Return of Title IV, Fields, and Processing

Anthology Student determines some initial values before performing the Return of Title IV calculation.

Title IV Payment Period or Period of Enrollment

The period to use for the calculation will be one of two values:

  • Title IV Payment Period (P) 

  • Period of Enrollment (E)

This value is determined by checking the academic calendar definition for the program version the student is or was enrolled in and, if needed, the billing method for the program. To determine the period to use for the calculation, Anthology Student performs the following checks:

  • If the program version is empty and the academic calendar is empty, Anthology Student displays a message. Anthology Student also updates the academic calendar with the value you select, and it uses this value for the academic calendar for this calculation. If no value is selected, the process is terminated. Otherwise, Anthology Student uses the academic calendar for this calculation.

  • If the program version is not empty, Anthology Student uses the academic calendar configured for the program version.

  • If the Academic Calendar is 2, 3, 4, 5, or 6, the period to use for the calculation must be Payment Period. If the academic calendar is 1, you select the period to use for the calculation. Anthology Student defaults the answer to the contents of the program version Return to Title IV period.

Title IV Payment Period or Period of Enrollment Start and End Dates

The Return of Title IV calculation will always be calculated for a defined time frame. This defined time frame will be the Title IV payment period or period of enrollment the student was attending when he or she withdrew from school. To determine these dates, Anthology Student does the following.

  • If the period to use for the calculation is the Title IV payment period, Anthology Student prompts you to select the term from which the student dropped. If you do not select a term, and the academic calendar is 2, 3, or 4, the program terminates the process.

  • If the academic calendar is 1, Anthology Student finds the academic year in which the student dropped by finding the record in the student's academic year table where the Enroll Status Date is within the student academic year Start Date and End Date. If a record is found, Anthology Student defaults the period start and end dates to these dates.

  • If you did select a term, Anthology Student defaults the period start and end dates to the selected term start and end dates.

  • If neither a term was selected nor a record was found in the student's academic year table, Anthology Student defaults the period start date to the student's start date (if their re-enrollment date is null) or to their re-enrollment date if not null.

  • If the Academic Calendar is 1, you are prompted to edit the start and end dates. Otherwise, the period being used is the Period of Enrollment.

  • If the Academic Calendar is 5 or 6 and the configuration on the student’s program version allows for payment periods, the calculation will be performed over the payment period and use the payment period dates persisted within the system.

When the period to use for the calculation is not Payment Period:

  • If the billing method for the student is a full program (Billing Method Frequency = 'P'), Anthology Student defaults the period start and end dates to the student's start date/re-enrollment date and the expected graduation date.

  • If the billing method for the student is an academic year (Billing Method Frequency = A), Anthology Student finds the record in the student academic year table where the Last Date of Attendance (LDA) is within the student's academic year Start Date and End Date. If a record is found, the program defaults the period start and end dates to the student's academic year start date and end date. Otherwise, the program defaults the period start and end dates to blank.

Anthology Student prompts you to edit or confirm the period start and end dates. The Payment Period or Period of Enrollment start and end dates are validated as follows:

  • The period end date must be greater than the period begin date.

  • The period begin date must be greater than or equal to the student's start date.

  • The period end date must be less than or equal to the student's expected graduation date.

Note: For the Academic Year or Payment Period and Term fields, if the student is enrolled in a program version with academic calendar 5 or 6 and billed by payment period, the combo box for Term is replaced by the Payment Period combo box. When a payment period is selected, the start and end dates are used as the start and end of the Return of Title IV calculation period.

Implications in the Institutional Refund Calculation

The institutional refund calculation logic recognizes any pertinent data created in the Return of Title IV Funds calculation that has already been run. If an institution is not using the Return of Title IV Funds calculation, the institutional refund calculation will function as it always has. If an institution is using the Return of Title IV Funds calculation, data will exist that will be dropped into the institutional calculation.

If the Return of Title IV Funds calculation has been done, you will have already specified the term or academic year from which the student dropped. You will not be prompted to enter this information again.

The most significant change in the institutional refund calculation is in the section where the refund payable breakdown is computed. If the Return of Title IV Funds calculation has been done, the refund payable breakdown for all Title IV funding has already been done. This section of the refund calculation has been modified to calculate any remaining re-fund payable for non-Title IV funding (if applicable). If the Return of Title IV Funds calculation has not been done, this section will execute with no changes.

The bottom line of each refund calculation has been adjusted by the results of the Return of Title IV Funds calculation. For example, if the Return of Title IV Funds calculation returned an amount of $2000.00 to be returned, and the institutional refund calculation determined that $3000 needs to be returned, the net effect would be that $1000.00 still needs to be sent back to non-Title IV fund sources. The logic that already exists in the institutional refund calculation would be executed with the exception that only non-Title IV fund sources would be evaluated. Another example might be if the institutional refund calculation determined that $1000 needs to be returned but the Return of Title IV Funds calculation calculated that a post-withdrawal disbursement of $1500 will be received, the net effect would result in $2500 to be returned to non-Title IV fund sources.

The output for the institutional refund calculation has been modified to reflect the impact of the Return of Title IV Funds calculation. If a post-withdrawal disbursement (PWD) was calculated, a line is added to the output stating the amount of the post-withdrawal disbursement. If Title IV aid is being returned, a line is added to the output stating the amount of Title IV aid to be returned.

Important: The amount of Title IV aid to be returned in this section will be the amount to be returned by the school. Any Title IV monies due to be returned by the student will not be included in the calculations in this section.

Title IV Return of Funds Report

As part of the refund calculation procedure, Anthology Student prepares a report. The Title IV Return of Funds report provides details of a Title IV refund calculation. There are no selection or sort criteria that you can manipulate for this report. The details on the report include student name, SSN, program, program version, date calculated, start date, drop date, last day attended, NSLDS date, ceased attending date, period used, period start date, and period end date.

For each fund source, the report displays the fund source description, the amount disbursed, and the amount that could have been disbursed. It also shows completed days, total days, percent complete, percent earned, amount of Title IV aid earned by the student, Title IV aid to be returned, total institutional charges, percentage of Title IV aid unearned, amount of Title IV aid due from school, the amount of Title IV aid due from the student, the initial Title IV grants amount due from the student, and the protected amount. It also shows the breakdown of the return of funds by the school, including the source of aid and amount.